Todoist
Todoist is a cross-platform task management and to-do list app that lets you capture tasks quickly in natural language and organize them by date, project and filter. It works for both personal use and team collaboration.
Alternatives
Tech stack
No tech stack added yet. Sign in to suggest some
Todoist is a cloud-based task management app. Its website claims more than 50 million users and calls it "the world's #1 to-do list app." It aims to help you gather all the clutter in your head in one place, so your work and life are better organized.
Key features
- Natural language quick entry: Describe a task in everyday language to capture and organize it quickly. The website also mentions AI task capture, which can turn emails, Slack conversations, photos or voice into tasks.
- Focused views: Tasks can be sorted into "Today" and "Upcoming," or you can use custom filters to show only what you need right now.
- Planning and scheduling: Set due dates, check your week in a calendar view, and create recurring tasks with ease.
- Reminders, priorities and labels: Use them to tell tasks apart by importance and keep your attention on what matters.
- Team collaboration: Teams get shared spaces where they can assign tasks and set assignees, start dates and due dates. Shared spaces are separate from personal tasks and projects, and there are also project health insights and outcome reviews.
- Template library: The website offers more than 50 templates covering work, personal, education, management, marketing and sales, and customer support.
- AI features: AI tools such as Todoist Assist are available. The website states that AI features are used with data privacy protected.
- Integrations and developer tools: Supports integrations including Google Calendar, Microsoft Teams, Slack, Zapier, n8n, Outlook, Chrome and Gmail. The website also provides an API, a command-line tool (CLI) and an MCP server, which can be used with AI tools such as Claude and ChatGPT.
Target users and use cases
- Individuals: Manage daily to-dos, shopping lists, study plans and habit building. The website says the personal plan is free to use and works on all devices.
- Teams and businesses: Assign tasks, track project progress and build repeatable workflows. The website mentions enterprise-grade security and SOC 2 Type II certification.
Platforms and how to use it
Todoist is a hosted cloud service, and there is no official self-hosted option. It supports phones, tablets, watches, desktop and the web. You can download the apps for each platform from the website, or simply sign up and use the web version. Beyond the free plan there are paid plans such as Pro; for specific features and prices, please refer to the pricing page on the website.
Worth noting
- The website emphasizes that Todoist has been in continuous development for nearly 20 years and says it will not change direction in order to sell the company.
- It is a commercial, closed-source SaaS service. Users who need to self-host or have full control over their data may want to consider open-source alternatives.
Discover more
Microsoft To Do
Microsoft To Do is Microsoft's to-do and task management app. It lets you organize everyday tasks with lists, steps, reminders, and due dates. It integrates with Microsoft services such as your Microsoft account and Outlook, and syncs across devices.
TickTick
TickTick is an all-in-one productivity app that brings together to-do lists, multiple calendar views, a Pomodoro timer, habit tracking, and countdowns, with real-time sync across phones, computers, tablets, and watches.
ClickUp
ClickUp is a collaboration platform that brings project management, docs, chat, whiteboards, time tracking and an AI assistant (Brain) together in a single workspace, with the goal of replacing a scattered set of tools. Its website says it offers a free-forever plan and supports AI Agents that handle tasks automatically.
Things 3
Things 3 is a personal task management app from Cultured Code for Mac, iPhone, iPad, Apple Watch and Vision Pro. It helps you plan your day, manage projects and work toward your goals step by step.
Apple Reminders
Apple Reminders is the to-do and reminder app built into Apple devices, which you can use to keep track of things to do, buy, and watch. It supports lists, subtasks, tags, smart lists, sharing, and grocery lists.
Obsidian Tasks
Obsidian Tasks is a task management plugin for Obsidian that tracks tasks across your entire vault. You can query tasks from anywhere and mark them as done, and any status changes are written back to the source file.